Expense coordinator

About Gallagher GCoE LatAm

Gallagher GCoE LatAm is part of Gallagher’s global network of Centers of Excellence, designed to deliver scalable, high-quality, and cost-effective solutions. What makes us different is The Gallagher Way, our shared commitment to doing business the right way, supporting each other, and creating opportunities to learn and grow.

Through strategic service planning and the power of global talent, we drive operational efficiency, innovation, and sustainable growth across the region while fostering a collaborative environment where every colleague is valued, respected, and encouraged to explore new ideas.

At GCoE LatAm, you’ll find more than a place to work. You’ll discover a culture where curiosity is celebrated, career journeys are supported, and the impact of your contributions can be seen around the world.

About the Role

We are looking for a highly organized, detail‑oriented, and proactive professional to join our Corporate Event Marketing team. In this role, you’ll support key operational processes—including expense management, bill payments, and ticket coordination—for some of Gallagher’s major strategic partnerships.

What You Will Do

• Expense Management: Process and reconcile expense reports accurately and on schedule. Ensure all submissions comply with company policies. Maintain complete and accurate documentation.
• Bill Payment Coordination: Manage vendor invoices and coordinate payments for the entire team. Track, monitor, and follow up on payment deadlines to avoid delays.
• Ticket Management: Support the allocation and distribution of event tickets for large‑scale partnerships. Keep organized, up‑to‑date records of ticket inventory.
• Administrative & Operational Support: Provide general administrative support as required. Maintain accurate records and assist with reporting and data organization.

Qualifications

• 3 years of experience in administrative, finance, or operations support roles.
• Associate or Bachelor's degree.
• Strong organizational and time‑management skills.
• Proficiency with Microsoft Office and expense management tools (Concur is a plus).
• Excellent communication and problem‑solving abilities.
• Familiarity with payment processes and financial documentation.
• Detail‑oriented, dependable, and able to work well under deadlines.

Ready to Join Us?

If you’re excited about contributing to impactful projects and supporting global operations, we’d love to meet you! Apply now and take the next step in your career at Gallagher GCoE LatAm.